Proper planning and strong coordination are the foundation of a successful office move. Office move plans are carefully drawn up to allow for maximum flexibility and include information such as resources required and activities to be executed, minimizing the loss of productivity for your business.
At Intime Freight Movers, We believe that effective communications contributes positively and significantly to the success of your office move. We provide each employee with all the information about the move as early as possible.
Depending on the size of the office being moved, one or more pre-move meetings may be necessary to determine the specific needs of all departments in terms of different phases of the office move. From this we construct an operational schedule, detailing costs, timing and only specialist moving services that may be required.
At our pre-move meeting, the key elements of the planned move are identified and discussed, including any problems our client can foresee. We will advise employees on every aspect of the office move, will address all questions and concerns the staff may have, and reassure the employees, to reduce any stress and anxiety the move could cause.
As a professional and recognized removals company, our packing material is created and designed to best protect all items being moved. We provide all the necessary office packing materials for the move, which is delivered on time and at the location and in accordance with the move plan.
Labeling is a very important step of an office move. It allows our teams to quickly identify the items being transported and where they have to be placed, which increases our teams efficiency.
A general layout plan of the new offices will be drown up. Depending on its size and structure, labels on boxes and furniture will have to display the building room and area number, for the new location. This will ensure that items are placed in the correct place, resulting in a smooth and efficient move.
It is of outmost importance to us to ensure that offices of departure and arrival are left in a good condition. This is why, at both origin and destination sites, exposed areas such as lifts and routing wall corner have to be cleared and protected.
At the scheduled time on the moving day, our packing team will carefully pack all items. All electronic equipment, such as servers and modem cabinets, are packed with special care. Personal computers are packed into specially-designed cartons and transported with other sensitive electronic equipment in air suspension vehicles.
IT system components, server equipment and office automation (fax, scanner, printer). Highly sensitive equipment is handled, packed and transported with extreme care to avoid dust deposit, bumbs and vibrations. Ensuring that this sensitive equipment remains in good condition is our top priority. Bubble plastic wrapping is used to regroup and pack all computer cables, plugs, mouse or keyboards connected to the CPU.
Intime Freight Movers dismantles and assembles furniture when required before and after the office move. It goes without saying that all furniture is wrapped and prior to loading.
Heavy-duty equipment includes safer and fireproof cupboards. A specialist team is dedicated to this particular heavy-duty operation and provides the necessary handling equipment.
All handling and transportation is carried out by our staff. Cartons are loaded into Intime Freight Movers trucks and transported from the origin site to the destination. Our fleet of specialized vehicles ensures the safe transportation of all items.
We directly transport the packed goods. Our crew will transport all items of furniture, cartons and other goods to the designated location as per the labeling and instructions. Once the delivery operation is complete and all items are unpacked, our team will collect the used packing materials for recycling.
The project coordinator leads the operation during the office move. He nominated a Deputy Project coordinator from the technical team leaders for the destination site. The other team leaders are divided per site and/or floors and specifically (heavyweight handling, archives, IT system component packing) and supervise the remaining team members.